- 6 years ago
- Wedding: August 2012 - Now Jade Riviera, Puerto Morelos Mexico
Vanessa’s DIY Passport Destination Wedding Invitations & RSVP Boarding Passes
SCROLL ALL THE WAY DOWN FOR LOTS OF NEW EXAMPLES – VERY “PIC HEAVY”!!!
Ok bees ? here are our invites!!! My FI and I worked soooo hard on them for over a week (wording and design)… then finding a printer… and assembling! We are sooooo proud!!!!! Our friends and family are STUNNED! Hope our ideas can help you with yours!
I was inspired by so many bees and brides on other websites! Originally we were inspired by Aylee’s Bits template BUT when I showed the template to my FI, he was like “all it is is a logo and a background stamp image! I could make that!!” my man is a huge computer nerd – a hot one – and he made a similar eagle graphic and then began working on our own custom template. We also found Steph’s DIY passport invites to be very helpful with fonts and layout. We ended up with our own custom template because we wanted more of a “brochure” look that was more detailed and informative. Anyways, I thought I’d share it on here to make things simpler for other bees!!!
At first I wanted it to be super authentic looking, so I thought maybe I’d go for the navy cover and gold foil stamp. The foil stamp was ruled out early-on as we discovered the enormous price tag for doing this, not to mention the time it would take for them to create the “dye” for it. One of the print shops suggested using a printing press “spot-color” metallic ink as an alternative, which would be a little cheaper. But still much more expensive than digital (laser) printing. And with the right paper, we found it was possible to make the ink look metallic, even though it wasn’t! Awesome!
I found a dark navy cardstock that I liked at Michaels, but when I brought my FI, he said “You can’t print onto dark paper!”. Lol so we ended up deciding that this high-texture metallic cream color would turn out better. ***UPDATE***The high-texture paper was NOT the best choice, and proved to be a huge challenge to print on.*** This metallic paper allowed us to go with just a color laser (non-metallic) printer for the cover- saving us money and giving us more choices for getting the exact color we wanted.
Helpful Tip: It’s important to understand that a printer cannot print white! (DUH!) This means if you decide to use purple-colored paper, yep you guessed it, everything that should appear as white (teeth, eyes, dress, etc.) will appear purple!!! Even lighter colors would have a purplish hue to them. Keep this in mind when selecting paper! It’s much better to select a neutral/light color and plan to print purple ON it, than using a paper that distorts ALL colors to purple! If you’re dying to use a particular colored paper you found, maybe instead try using it to make a brochure-folder for your invites, or maybe create your own envelopes! (scoring board to the rescue!)
The resort we chose for our destination wedding was the Now Jade Riviera Cancun. When we first looked at their website we were so amazed we knew we wanted to provide our guests with all the pictures and information about the resort in the invite itself. Our thought was simple- the more impressive the invite, the more excited our guests will be about coming! And this is an important thing for those guests who might be trying to convince their significant others about shelling out the dough for such a trip! The finished invite makes a 3.5” x 5” passport, 12 inside pages plus the cover (inside and out). The total cost came to almost exactly $4.00 perpassport invite. This price includes all supplies and tools, printing, the cost of the envelopes and address labels, but does not include the cost of postage.
Here are the supplies we used to make 60 invites:
*I highly recommend going to your local print shop to look at their paper options. This will ensure compatibility with their printers and will make the whole process much simpler. If they make a printing mistake, they can simply restock themselves instead of you having to order more or run back and forth between the store and the print shop.
- Our new recommendation for paper is:
Cover: Aspire (Brand) Petallics (Line) Autumn Hay (Color) Linen (Texture) 98 lb weight (Thickness).
Inside Pages: Neenah (Brand) Natural (Color) 80 lb weight (Thickness).
- Do not purchase at Michaels! We’ve had serious problems with that paper!!!
- 8.5×11 Open Card Stock from Michaels 80 lb (String of Pearls) – 30 @ $.37/sheet (25% off coupon)
- 1/4″ Corner rounder from Michaels – $6.42 (40% off coupon)
- 1/2″ Corner rounder from Michaels – $6.42 (40% off coupon)
- 1/16” Hole punch from Michaels – $3.29 (40% off coupon)
- (Optional) Martha Stewart Scoring Board – $11.99 (40% off coupon)You can pay the print shop to scor the covers for you for only a few bucks.
- Hemp Cord 10yds/Natural from JoAnns – 2 @ $1.29 each ***Wax cotton cord works better than hemp! It is braided and coated so it doesn’t fray as easily. See assembly pictures below.
- Clear Plastic Envelopes A7 (5.25×7.25) *Found online only – 75 @ $8.25 (15 left-over) Message me for a link to envelopes
- Clear Address Labels (Avery Standard, 30 per sheet) from Office Max – 6 @ $.50 each
- 8.5×11 70lb Text Weight “Natural White” paper (for inside content pages) – (INCLUDED IN PRINTING PRICE, SEE BELOW)>
Total Spent on Supplies – $53.05
Printing was definitely an issue because of the paper that we picked for our cover! It is textured on one side (the outside). We went to FedEx/Kinkos…but their printers are terrible and so are the people who work there! Haha none of the people who work there knew what they were talking about and they basically wasted our time and a few sheets of our paper!!!! After two unsuccessful trips to FedEx/Kinkos we decided to explore our other options. We made a few calls and headed (just down the road) to InstyPrints – a local print shop. Check your Yellow Pages- you’ll be surprised at how many are in your area!
Our design was divided into three separate print files; one for the cover page (inside and outside), the second for the inside “text pages”, and a third for the RSVP boarding passes. The following is a semi-confusing price breakdown of the three print jobs. I also highly recommend having a professional make the cuts for the passport pages. Our print shop had a hydraulic press that held multiple sheets together and cut the pages to perfection. This was a small fee but saved us time and stress over cutting them ourselves with a cheap straight-line. Also consider the loss of materials if you screw a few up, you may end up having to print more, costing you the extra $$$ anyway!
- Cover-Digital Color-Front & Back-30 sheets (2-up per sheet) – $55
- Inside Pages-Digital Color-Front & Back-90 Sheets (2-up per sheet) – $103*
*Includes the price of the 90 sheets of 70lb Text Weight “Natural White” paper.
- Bleed Cuts-Heavy-Cover-4 cuts – $10
- Bleed Cuts-Heavy-Inside Pages-4 cuts – $10
- Bleed Cut-Heavy-60 folded passports – $9.50 (Completely only after the passports were assembled and brought back for the final “booklet cut”.
- The cost for the RSVP boarding passes was not done at this print shop, as this was a much simpler project than the passports. (3-Up, single-sided*, full color, 20 pages plain white 100lb cardstock, self-cut~$12). Head over to Kinkos/OfficeMax for this print job!
*We now print the boarding passes on both sides! That way your mailing address is already on the back! No need to print another label!
Total cost of all printing and cutting services – $200
Helpful Tip: If you’re planning on having background images or other graphics that span out to the edges of the pages, it’s important to understand the concept of creating an image bleed. Basically, you need to design your pages to have a little bit of “run-off” on all the outer edges, that will be cut off after print. Take any magazine for instance~ do you think the ads and layout of each page were created to be the exact dimensions of the magazine? No! They design everything to be slightly wider dimensions and then slice off the edges to make sure the finished edge of the magazine does not show any empty borders.
So if your finished project is to be 5” x 7” (5” x 3.5” when folded), the dimensions of your passport file should be greater than that. It is recommended to allow for at least 1/8” “run-off” on each edge. This is called setting an IMAGE BLEED and is designed to compensate for printing and cutting errors. So basically, create a document that is 5 1/4” x 7 1/4” and once printed, cut 1/8” off each edge and you’ll have a professional-looking document with images that run all the way to the edge with no edge “gaps”. Also, to save on costs, stack two or more images on the same sheet, center them on the page, and of course, print on both sides. Centering the images allows for front-back printing to line up perfectly, and also has the added benefit of keeping your image away from the edges- inside the printer’s safe printing margins.
Example (a single 8.5″ x 11″ sheet of paper used, image placed “2-up”):
Printed, with top and bottom bleeds cut. Ready to assemble.
Another suggestion I have would be to find a paper less textured than the one we went with. We got lucky. Even the guy at the print shop was surprised at how well it turned out! It also made us have to spend more on the specialty printer. The paper is simply not designed for printing. Inkjet printers will smear and take hours to dry, and cheap laser printers (like Kinkos) will simply not fill the entire surface (the rollers will only print on the “peaks” of the surface, leaving blank “valleys” everywhere). My recommendation would be to use a light-colored metallic paper if you want an easy printable paper with a little sparkle to your invite! You could always just laminate the inside-cover page (just like an official passport) to add that extra thickness to the cover!
We decided to print front and back on the outside (cover) cardstock. You may want to print on just the outside of the cover, and glue the contents pages to the inside. This would allow you to be able to hide the sewn binding from being seen from the outside when closed.
Do not overlook this simple step! Scoring (creasing) is essential to produce a perfect folded-crease on your passport. The thicker the paper, the more likely you’ll see splitting and cracking along the seam when folded without a proper creasing technique! An added benefit to doing this is that it will also help with finding the exact center of the page during assembly. Plan to have your print shop do this step for you, or you can do it yourself easily with a scoring board/bone folder. We originally had the print shop do this step for us. It cost us about $6 for all 60 covers to be scored. But with a 40% off coupon you can get your own board and folder for less than $12, and then you can feel cool that you did it yourself! Here is an example of the scoring board we use. Since the sheet of paper is 8.5″ wide, and the image is printed in the center of the page, your scor line should be made right at 4.25″.
We did not use any glue. Everything was secured with a hemp twine through two holes punched with the 1/8″ hole puncher. It worked out well and held the pages secure and was certainly quicker than have to glue and sew, but definitely took some practice to get consistent hole placement. Another popular option is to staple the binding. This is also known as “saddle-stitching” at most print shops. This gives a very “clean” look, and probably secures the pages the best.
This is the Wax Cotton Cord (also sold at Michael’s) that we recommend using instead of hemp, as it does not fray as easily (and looks nicer too!)
It takes two to tango! And it also takes two to tie these things tight!
*******CHECK OUT ASSEMBLY VIDEO!!!*******
Waiting in line for assembly
Assembled, then brought back to print shop for final “FOLDED EDGE” cut. And then Corners removed for the final touch!
Using the free straight-edge at FedEx Kinkos to cut the RSVP boarding passes!! Also, I forgot to mention, we had them perforate the tear-off piece of the boarding pass. I think it was $3 for all 60 of them. The original size of the RSVP Boarding pass is 3.5″x7″ but after the guests remove the 2″ tear-off piece, it is only 3.5″x5″ – making it a legal size to mail back as a postcard (no envelope required, and cheaper postage!!)
More assembly pictures
The finished Invites!
Clear plastic address labels printed at OfficeMax for 50 cents a sheet
At the post office. Stamped and ready to go!!!I also forgot to mention, the envelope size was too tall for our invites, but it was not a problem at all. This is because the clear plastic flap can be folded down and secured well-past the designed fold point. This in essence creates a perfect fit for any height of passports. The seam it creates underneath the address label is hardly noticeable!
Whew! It was a great feeling to get them done! And an even better feeling to get all the compliments from everyone throughout the week! Thanks to the collective ideas of the weddingbee community and our own personal touch, we made some gorgeous, professional, and unique wedding invites!
If you are planning on having your wedding at the Now Jade Riviera Cancun and like our invites, please contact me ([email protected]) and we could discuss adding your details to our template and saving you hours and hours of design work. If you like our RSVP boarding pass let me know, that template is available too! 🙂
A 14-page Generic template is available!!! – Has tons of graphics and page numbers just like all the examples here. And has country passport logo for USA, Canada, Australia, UK, Mexico, Jamaica, Ireland, Finland, Poland, Denmark!
***NEW***A 14-page template for the Barcelo Bavaro Palace Deluxe is available!!!
A 14-page template for the Dreams Los Cabos is available!!!
A 14-page template for the Dreams Puerto Aventuras is available!!!
A 14-page template for the Dreams Punta Cana is available!!!
A 14-page template for the Dreams Riviera Cancun is available!!!
***NEW***A 14-page template for the Excellence Playa Mujeres is available!!!
A 14-page template for the Melia Caribe Tropical is available!!!
***NEW***A 14-page template for the Moon Dance Cliffs is available!!!
A 14-page template for the Now Larimar is available!!!
A 14-page template for the Now Sapphire is available!!!
***NEW***A 14-page template for the Riu Santa Fe is available!!!
A 14-page template for the The Royal Playa del Carmen is available!!!
A 14-page template for the Secrets Capri is available!!!
***NEW***A 14-page template for the Secrets Maroma Beach is available!!!
*******CHECK OUT THE (ORIGINAL) VIDEO!!!*******
We hope this has been helpful to you all!
PICS OF OTHER BRIDE’S INVITATIONS!
Other brides have sent us their printed invites from using our templates! You can choose any colors you want to fit your wedding! Many brides have asked us to print and or assemble for them too!